Move-In Evidence Checklist
- Room-by-room shot lists
- Defects log
- Landlord email template
Fillable + print PDF · Instant download
For renters in England
Keep proof from day one.
Get your deposit back.
Move-in and move-out checklists, a repairs log, and a deduction response kit — fillable PDFs that build your evidence before you ever need it.
- Instant download
- Fillable on your phone
- Updated for the Renters' Rights Act 2026
Already had a deduction email? Start with the Response Kit — £12
From the Deduction Response Kit — page 3
Free: the 15 photos to take on move-in day
One page, straight to your inbox. No purchase needed.
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Their claim
-
Professional cleaning, whole flat
£250
“kitchen requires cleaning”
-
Carpet replacement, bedroom
£300
photo of a stain
-
Redecoration, living room wall
£180
— no evidence provided —
Claimed
£730
Your answer
This column is what a deposit dispute is decided on — and it can only be filled with evidence that already exists.
Worked example from the Deposit Deduction Response Kit
-
Cleaning
the single most common deposit deduction in England
-
Your evidence decides
deposit scheme disputes are judged on documents, not memory
-
Day one matters
photos taken at move-out can't prove what the property looked like at move-in
Landlords and agents keep records. Tenants should too.
One system for the whole tenancy
-
Move in
Record the condition: room-by-room photos, defects log, paperwork check
-
During
Log repairs and issues as they happen — dated, with responses
-
Move out
Mirror your move-in photos, clean what matters, request your deposit
-
Dispute
If deductions land, respond item by item with evidence
Each stage has its own document. Together they're your dossier.
The documents
One document per moment of the tenancy. The pack is the whole line.
-
Move in
-
During
Repairs & Issues Log
- Reporting template
- The dated log — reports, chases, replies
In the Complete Pack only
-
Move out
Move-Out Checklist
- 4-week countdown
- The cleaning list that matters
- Deposit return letter
Fillable + print PDF · Instant download
-
Dispute
Deposit Deduction Response Kit
- Deduction cards
- Response letter
- Scheme dispute checklist
Fillable + print PDF · Instant download
Complete Evidence Pack
The whole line
£19
£21.50
Save £2.50 — Repairs & Issues Log included
- All 3 documents
- Bonus: Repairs & Issues Log
- 23 pages · 8 PDFs
Get the pack — £19
Instant download · Secure checkout via Gumroad
Real pages, not promises
Every page below is from the actual PDFs. Open any page to read it full size.
Built around how deposit disputes actually work
The deposit is your money.
In a scheme dispute, the burden of proof sits with the landlord — organised evidence is what wins.
Disputes are free.
TDS, DPS and mydeposits all offer free, independent adjudication. No solicitor needed.
Evidence can't be back-dated.
The documents get their value from being started early — that's the whole point.
Free: the move-in photo checklist
Get our one-page guide — the 15 photos every renter in England should take on move-in day to protect their deposit. Straight to your inbox.
One free PDF now, plus occasional renter guides. Unsubscribe anytime. By submitting you agree to receive emails from RentDossier.
Questions
My landlord is already withholding my deposit — which one do I need?
The Deduction Response Kit. It starts exactly where you are: a deduction email in your inbox.
Is this legal advice?
No. RentDossier documents are organisation tools with general information for tenants in England. For advice on a specific situation, contact Shelter, Citizens Advice or a solicitor.
Will anything be posted to me?
No — these are digital downloads. You get the files instantly after purchase.
How do the fillable PDFs work?
Open them in any free PDF app (Adobe Acrobat Reader, iPhone Files app and others), tap boxes to tick, tap lines to type. Print versions are included too.
I'm outside England — will this work for me?
The documents are written for England's private rented sector (deposit schemes, timelines, terminology). Wales, Scotland and NI have different rules.
Refunds?
If a file will not open or download, email us within 7 days and we will fix it or refund you in full. Because these are instant digital downloads, we cannot refund simply for change of mind once the files have been downloaded.
The same email, answered.
Their claim
-
Professional cleaning, whole flat
£250
-
Carpet replacement, bedroom
£300
-
Redecoration, living room wall
£180
Claimed
£730
Your answer
-
Partially agree
Move-out photos of the cleaned kitchen and oven; no professional clean recorded at check-in
-
Dispute
Stain visible in the dated move-in photo; flagged in the move-in notes email
-
Dispute
Minor scuffs after a three-year tenancy — fair wear and tear
Every line answered with dated evidence.
Worked example from the Deposit Deduction Response Kit — how a position is put, not a promised outcome
The pack builds this answer across the whole tenancy — move-in record, repairs log, move-out set, and the response kit that puts it to work.
Instant download · Fillable on any phone · Full refund within 7 days if a file won't open
Secure checkout via Gumroad